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Invoicing & vouchers

Understand the full voucher set, create a GST sales invoice, record payments and receipts, and use voucher series and bill-wise references.

Every transaction in Acronix Books is recorded as a voucher. All ten voucher types are driven by one shared voucher form and post through a single double-entry engine into one canonical ledger, so your books stay correct while staying quick to enter.

The voucher types

VoucherUse it for
SaleSelling goods or services — produces a GST tax invoice
PurchaseBuying goods or services from a supplier
ReceiptMoney received (from a customer, or any income)
PaymentMoney paid out (to a supplier, or any expense)
ContraTransfers between cash and bank, or between banks
JournalAdjustments, provisions and non-cash entries
Credit noteSales returns or reductions against an invoice
Debit notePurchase returns or reductions against a bill
Delivery challanMove goods without immediately raising a tax invoice
Stock journalInter-warehouse transfers, adjustments and production

One master for every account

Parties, banks, cash, tax and general accounts all live in a single merged ledger master — there's no separate customer or supplier table. You pick the same kind of ledger whichever voucher you're in.

Create a sales invoice

  1. Open Sales and start a new voucher.
  2. Pick the voucher series and date (the invoice number auto-increments within the series).
  3. Choose the party ledger (your customer). Their state decides the tax split.
  4. Add line items. For each item, Acronix Books pulls the HSN code and tax category, then computes CGST + SGST (intra-state) or IGST (inter-state) automatically.
  5. Review the totals, add any notes or terms, and press F10 to save.
  6. Print or export the invoice to PDF, or export to Excel.

Let the keyboard do the work

You rarely need the mouse. Enter and Tab move between fields, item rows accept typed quantities and rates, and F10 saves the voucher. See Keyboard shortcuts.

Receipts and payments

  • Record a receipt when a customer pays you. Select the bank or cash ledger, the party, and the amount.
  • Record a payment for supplier settlements and expenses.
  • Use bill-wise references to tie a receipt or payment to specific invoices, so outstanding balances stay accurate.

Voucher series

A voucher series is a numbering scheme (for example INV/2026-27/001). Series let you:

  • Keep separate number ranges per branch, product line or document type.
  • Reset numbering cleanly at the start of each financial year.
  • Maintain continuous, auditable invoice numbers as required for GST.

Correcting a mistake

Prefer a credit note or debit note to reverse a posted invoice rather than deleting it — this keeps a clean audit trail. Every change is recorded in the tamper-evident audit log.

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